Practice Owners
You Weren’t Meant to Do It All
Download the exact checklist we used to hire a Virtual Assistant, reclaim 20+ hours/week, and finally lead again—with clarity, calm, and confidence.
From the founders of Inbox Zero + PPOClub | Used in 30+ clinics across PT, OT, SLP, and ABA
What Life Looked Like Before
a VA
Working 60+ hours/week
Verifying insurance at 9PM
Constant staff drama and admin chaos
Feeling like everything depends on you
What Life Looked Like Before
a VA
Working 60+ hours/week
Verifying insurance at 9PM
Constant staff drama and admin chaos
Feeling like everything depends on you
What Life Looked Like After Hiring Through Inbox Zero
Reclaimed 10–15 hours/week
Systems running without you
Peace of mind knowing nothing’s slipping through the cracks
Finally showing up as a leader, not a firefighter
What Life Looked Like After Hiring Through Inbox Zero
Reclaimed 10–15 hours/week
Systems running without you
Peace of mind knowing nothing’s slipping through the cracks
Finally showing up as a leader, not a firefighter
We Built This in the Middle of Burnout—Not a Boardroom
We’re Adam Robin and Spencer Shoemaker—founders of Inbox Zero and PPOClub. Between us, we’ve launched and scaled 30+ clinics in physical therapy, occupational therapy, speech, and ABA.
But a few years ago, we hit a wall.
On paper, our practices were thriving. Behind the scenes? We were drowning.
Patients, payroll, insurance verifications, staff turnover, admin chaos… it never stopped.
That’s when we realized:
We weren’t scaling. We were surviving.
So we brought in help—not just any help… but a healthcare-trained Virtual Assistant.
And it changed everything.
The Key To Success Is A Life Coach
Onboarding Framework
Step-by-step VA integration so they start confident, not confused
VA Matching & Interview Guide What to ask, red flags to spot, and how to ensure culture fi
Process Overview
From candidate to embedded teammate—with timelines
Systems Creation Plan
The SOP setup you need (even if you’ve never documented anything before)
Communication Rhythm
What to cover in daily check-ins, weekly syncs, and monthly performance reviews
Client Readiness Checklist
Are you truly ready for a VA? Let’s make sure before you jump in
This Free Hiring Checklist Is for You If
You’re still handling admin late at night
You’ve tried hiring before and it didn’t work
You feel like the business only runs when you’re running it
You’re exhausted, but still dreaming of growth
You’re ready to stop being the bottleneck
This Free Hiring Checklist Is for You If
You’re still handling admin late at night
You’ve tried hiring before and it didn’t work
You feel like the business only runs when you’re running it
You’re exhausted, but still dreaming of growth
You’re ready to stop being the bottleneck
Results & Social Proofs
I was overwhelmed running my PT clinic solo. The VA I got from Inbox Zero is organized, proactive, and made my life 10x easier.
Inbox Zero VA gave me my evenings back. My VA handles all client emails and scheduling, a total game changer for my therapy practice.
We saw a 30% increase in bookings after hiring our VA. Intake is smoother, follow-ups are faster, and patients love the quick replies.
Inbox Zero has helped practice owners all over the country reclaim their time, reduce their stress, and rebuild their vision.
And it starts with one step
↓ Fill Out This Form ↓
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Lead With Clarity. Don’t Burn Out in Chaos.
Download the free checklist and discover the same hiring system we used to scale 30+ clinics and coach hundreds more—without doing it all ourselves.
You weren’t meant to carry the whole business.
You were meant to lead it.
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