FREE DOWNLOAD

Insurance Verification & Authorization Tracker

Download the exact tracker we used to cut our denial rate below 4%, speed up reimbursement, and take control of our revenue cycle—with clarity, consistency, and confidence.

From the founders of Inbox Zero + PPOClub | Used in 30+ clinics across PT, OT, SLP, and ABA

What Life Looked Like Before
a VA

Working 60+ hours/week
Verifying insurance at 9PM
Constant staff drama and admin chaos
Feeling like everything depends on you

The Simple Tool That Helped Us Cut Denial Rates Below 4%

Fighting insurance denials is one of the biggest ways to kill your cash flow.

Most private practices struggle to scale because their revenue cycle is broken. If your denial rate is above 4%, you’re losing thousands—and it’s not going to fix itself.

We built a simple tracking tool that helps our insurance verification and authorization team catch problems before claims are submitted—so we can get paid faster and reduce billing headaches.

This is the exact tool we used to bring our denial rate from over 10% to under 4%—and now we’re giving it to you for free.

What’s Inside:

Simple spreadsheet for tracking verifications & authorizations
Built-in system to flag missing steps
Timeline and accuracy checks to prevent claim delays
Proven to reduce billing errors and denial rates
BONUS: Tips on using a VA to streamline your RCM

What Life Looked Like After Hiring Through Inbox Zero

Reclaimed 10–15 hours/week
Systems running without you
Peace of mind knowing nothing’s slipping through the cracks
Finally showing up as a leader, not a firefighter

This Free Hiring Checklist Is for You If

You’re still handling admin late at night
You’ve tried hiring before and it didn’t work
You feel like the business only runs when you’re running it
You’re exhausted, but still dreaming of growth
You’re ready to stop being the bottleneck

Get Paid Faster. Stop Losing Revenue to Denials.

Download the free tracker and start using the same tool we used to cut denial rates below 4%—and bring clarity to your insurance process.

You weren’t meant to chase paperwork.

You were meant to run your practice.

Results & Social Proofs

This tracker made it easy to organize our insurance process and catch issues before they became denials. It's now part of our weekly workflow.

We used to miss authorizations constantly. This tool gave our admin team a simple way to stay on track and reduce billing delays fast.

This helped us stop guessing when claims were ready to bill. It’s been a lifesaver for our small team and improved our cash flow.

This free tracker has helped practice owners all over the country reduce denial rates, improve claim accuracy, and bring order to their insurance verification and authorization process.

And it starts with one step